Minutes of Meeting and Workshop for the establishment of QEC and fulfillment of Quality Standards given By Higher Education Commission (HEC) Islamabad.

Venue:-Meeting was conducted at Fatima Jinnah Dental College on 10^th March 2010.

The QEC team of above named hospital warmly welcomed and appreciated the forth visionary steps of JSMU Vice Chancellor and its team for upgrading and maintaining the Quality standards of Education in the University and in its all allied Affiliated colleges. The representative from JSMU was Mr.Jawaid Akram from QEC.

• The representative of QEC including Higher administration of Fatima Jinnah Dental College, namely
• Dr.Tasleem Hosein.(Principal of FJDC)
• Abubakar Sheikh (Manager/Director QEC)
• Faryal Abdullah (Coordinator on QEC)
• Dr.Babur Ashraf (Senior Faculty / Advisor on QEC Work)
• M.Zubair Khan (Statistician in QEC)
• Ateeq Taufeeq (from Administration)
• Muddasir Asghar (IT)
• The above members were present for the training/workshop on the prescribed Manual & Performa of HEC  on Standard (II,III) , Standard (I,IV).
• They also participated in rubric evaluation session on the fulfillment of different Quality Performance.
• Phase (I & II) was based on the following DLIs and KPIs *Like,
• Academic Program and evaluation,
• Academic Faculty and Non-Academic Staff,
• Student admission and progression ,
• Vision mission and Goals.

• Dr.Tasleem Hussain.(Principal of FJDC) asked for the difference in Vision, Mission and Goals. And why they are necessary to justify in our time line and assessment data?
• (Resolution-Jawaid Akram), The mission drives institutional activities conveys the importance of quality standards to be met for its effectiveness and continuous improvement. Therefore the vision, mission and goals are developed through involvement of the college’s community, and approved by its governing body. “It defines the institution, its scope, characteristics and individuality as an academic institution”.
• The basic purpose of establishment of the college should be reflected in the vision and mission statements. Moreover the vision and mission of a college to be well translated and articulated through a set of goals to be achieved throughout the whole academic body with substantial participation of management, faculty, students and the community.
• Dr.Tasleem Hosein (Principal of FJDC), takes on the spot decision and assigns the duties to the concerned for immediate compliance.

• Faryal Abdullah (Coordinator on QEC)  raised three questions about the Key Elements in the Evaluations, Pass rate and output of the institution over the years .
• (Resolution-Jawaid Akram), Key elements in evaluating the success if an college’s academic programs are identified as consistenly with college’s mission, suitability to depth and breadth of student learning and level of study and provable ability of students to integrate knowledge. Primary goal of a college is teaching & learning whether at undergraduate or graduate level.
• Evaluation is actually a feedback on academic program, therefore both teacher and student feedback must be systematically sought, analyzed and responded to. Teacher and students should be actively involved in planning program evaluation and in using its results for program development.
• The pass rate of enrolled students should be improved. To monitor improvements in student performance, measures of student performance including information about average study duration, scores, pass and failure rates at examinations, success and dropout rates, student reports about conditions in their courses, as well as time spent by the students on areas of special interest, will be collected and analyzed.
• The institution has produced graduates over 25 years who are currently working at other prestigious institutions all over the country and are present all over the world. The alumni list will be provided as evidence to prove the institution’s presence in the academic world.
• Muddasir Asghar asked, How to Implement the evaluation process and why it’s necessary?
• (Resolution-Jawaid Akram),College has to perform all types of evaluations according to the HEC prescribed format on the web portal.
• Program evaluation must involve the governance and administration of the college, the academic staff and the students. A wider range of stakeholders including affiliating university faculty should have access to results of course and program evaluation and their views on the relevance and development of the curriculum should be considered.
• Concluded that Will send by email all such Performa’s which has to up load on the web portal for online evaluation purposes and report generations.
• Babur Ashraf (Senior Faculty member), and Mr.Ateeq Taufeeq (from Administration) Participated and asked for admission and progression.
• (Resolution-Jawaid Akram), The best measure of college success is the success of its students during and after enrollment in the college, as the students are the prime beneficiaries of the colleges or HEIs. The college ensures quality of admission practices for all kind of students including self-finance etc and provides additional support services to facilitate them in accomplishment of their education goals.
• The criteria of admission, retention, recruitment, and academic success vary according to student needs, mission, objectives & structure of the college.

• College must ensure transparency in its admission process and admission must be merit-based.
• A program of student support, including counseling, must be offered by the college.
• Counseling program should be based on monitoring of student progress and should address social and personal needs of the students, including academic support, career guidance, health problems and financial constraints.
• College administration must aim at ensuring a student-teacher ratio according to the international standards: It may be: 1-20 for science disciplines and 1-25 for Arts and social sciences disciplines.Dr. Faryal Abdullah informed me that the student teacher ratio at FJDC is 1:5-1:10 depending on the academic activity.
• College should have an appropriate class size (especially for Medical Science discipline) which provide opportunities for its faculty to adopt interactive teaching strategies/methodologies for effective student learning, and improving their achievement.
• The college in collaboration with affiliating university must define and state the methods used for assessment of its students, including the criteria for passing examinations. This includes: examination patterns, grading criteria, specimen papers, training of college faculty regarding methodologies and assessment practices to ensure that these examination should measure students understanding in the relevant disciplines.
• The Unanimous Question raised by all Members, that How to implement PDP, What is balancing ratio B/W teaching and non Teaching staff, teacher attendance.
• (Resolution-Jawaid Akram), Faculty is primarily responsible for teaching, research and overall students’ learning, contributing substantially in developing academic, professional, research and service programs of a college corresponding to its mission and goals.
• Center of all activities of the faculty at each college is teaching and learning and they are committed to quality provision in all student aspects. The old traditional role of the college faculty is being replaced with responsibilities of qualified professionals, who are qualified by virtue of education, training, experience and other appropriate skills.
• The professional qualifications should have consistency with expected academic outcomes, standards of quality and mission of the institution. Adequate number of faculty and professionals selected through certain selection criteria is important for smooth delivery of programs and services.
• The selection criteria for appointment of faculty at different levels, promotion criteria and periodic/annual faculty evaluation practices should be defined clearly.
• College administration in collaboration with Department of higher Education in the province ensured that 80% of the all sanctioned posts must retain filled. For each college the ratio of M.Phil/PhD to total faculty must be increased by 5% annually.
• Fatima Jinnah Dental College has 95% of its sanctioned posts filled at all times. All faculty here is full time. We do not entertain part time or visiting faculty.

• The college must have a clear spelled out policy about the work load for its faculty, keeping a balance between a teaching load, research and co-curricular activities and ensure recognition of meritorious academic activities. The college will monitor the implementation of policy to oversee and improve teacher attendance and regular taking of classes.
• The college has a clearly spelt out policy about the work load for its faculty, keeping a balance between a teaching load, research and co-curricular activities and ensures recognition of meritorious academic activities.
• Every college should have a formal program of professional development for its faculty in terms of short courses, participation in capacity building workshops, seminars and conferences. Each year at least 10% of the college faculty should participate in these activities for a total of 40 hours of training per teacher (annually) and these faculty development programs should involve all teachers, not only new teachers.
• The non-academic administrative staff have the same importance as academic staff, therefore college should ensure balance ratio in academic and non-academic staff.
• Recruitment/selection and promotion should be on set criteria.

A vote of thanks was given to  Mr. Jawaid Akram from Jinnah Sindh Medical University for the training/ awareness session.  They will Submit the required documents for Phase I,II at the next meeting date surely for Junction Evolution for the Category ranking, (W,X,Y,Z).They have also filled the Query form with satisfactory remarks whereas their attendance/Pictorial evidences are attached. Phase I, II session for Fatima Jinnah Dental College is completed. Date of Collection of Data is on Thurday, 15^th March, 2018.

Prof.Dr. Tasleem Hosein                

Principal                                               

Fatima Jinnah Dental College                

Mr. Jawaid Akram

QEC- JSMU

Jinnah Sindh Medical University